After you have enabled Zoom in your Canvas course, you can use the Zoom tool to schedule sessions from within your course.

1. Click on the “Zoom” tool in your course navigation menu.
2. The Zoom tool’s landing page shows the information on upcoming meetings and previous meetings. Click the “Schedule a New Meeting” button to create a new meeting.

3. You will be brought to a page to enter the meeting information:
   • Topic – Provide a title for this session—if you are scheduling multiple types of sessions, include information in the Topic title to help students distinguish what each session is.
     
     
   • When – Set the date and time for your session—be aware that by default, sessions are added in Eastern Time (ET).
     
     
   • Duration – Set the approximate duration for the Zoom meeting. This setting will not impact the session itself, meaning the meeting can continue after the duration passes. The duration is used to create the associated Canvas Calendar entry.
     
     
   • Recurring Meeting – Check off this setting if you are scheduling an event that repeats (e.g. scheduling all of your class meetings at once). You can schedule meetings to recur daily, weekly, biweekly, or monthly.
     
     
   • Security –  Sessions can enable multiple forms of security to control who can access a Zoom meeting.
     • The “Passcode” option allows you to create a numeric / word code for users to enter before they are admitted to a meeting.
     • The “Waiting Room” option creates a holding area for users to join the session and wait for the host to admit them to the meeting. The host does need to admit users if using this setting. Waiting rooms can be useful for open office hours to allow students to wait in a queue while the instructor meets privately with one student at a time.
     • The “Only authenticated users can join meetings” option prevents participants from joining the Zoom meeting session unless they are logged into Zoom.
       
       
   • Video – These settings control whether a person’s video will be turned on as they enter your meeting.  The user can still choose to turn on / off their video after they are in your meeting—this only controls their setting when they first enter the meeting.
     
     
   • Audio – Zoom provides users the option to use their device’s audio (microphone / speakers) controls or to call in with a phone number.
     
     
   • Meeting Options – For a full description of available settings, refer to Zoom’s guide on scheduling meetings.
     • Enable join before host (not recommended) – Allows participants to join the session before the host has joined.
     • Mute participants upon entry (recommended for large classes) – When participants first enter the meeting, they will be muted. Participants are able to mute / unmute after they have entered the meeting (unless the host changes the settings from within the meeting to prevent unmuting).
     • Use Personal Meeting ID (not recommended) – The Zoom session link would be based off of your personal meeting ID. Typically we would suggest not using your personal meeting ID since it could be predictable enough that users who are not in your course could join a session they do not belong in.
     • Record the meeting automatically – The Zoom session will automatically begin recording when the meeting opens. The host can select to record the Zoom session to:
       • Local computer (not recommended) – The recording will be processed and stored on the Host’s computer, which can then later be uploaded into Panopto.
       • Cloud (recommended) – The recording will be processed and transferred to Panopto automatically. Use this guide to locate your Zoom recordings in Panopto.