About the Bryant Qualtrics License

The Bryant Qualtrics license reflects our Bryant brand, and account holders are expected to follow appropriate policies for conduct and behavior. See Acceptable Use Policies for more information.

The use of Qualtrics is expected to adhere to the principles of the Institutional Research Board (IRB), and researchers are expected to submit surveys for review under the IRB when appropriate. See IRB Policies and Procedures for more information.

Account holders who collaborate with external users are expected to follow practices for external use. See Qualtrics External Use Considerations for more information.

Developing Qualtrics Surveys

To develop a Qualtrics survey, you must be a currently enrolled student or currently employed faculty or staff member.

1. Students and Employees can self-sign up for a Qualtrics account and are assigned a user role based on their primary affiliation with Bryant—student, faculty, or staff.
2. Surveys can be used for only official Bryant activities, Bryant classroom work, or research associated with Bryant faculty/staff professional development.
3. No personal surveys are allowed on Bryant’s Qualtrics brand.
4. Surveys must be closed within 30-days of the end date for active response collection.
5. Students may have no more than two active surveys. Students may not collaborate externally without prior approval from Bryant Qualtrics Brand Administrators (Robert Jones, Terri Hasseler or Michelle Munoz).
6. Temporary or contract employees are not allowed to create an account without prior approval from the Bryant Qualtrics Brand Administrators (Robert Jones, Terri Hasseler or Michelle Munoz).
7. Staff may have four active surveys and work in collaboration with external users.
8. Faculty may have unlimited surveys and work in collaboration with external users.
9. Employees using surveys that collect on a recurring basis should close surveys during periods when responses are not being collected. Any survey with no response in over one year is subject to administrative closing, although the brand administrators will first attempt to notify the account holder.
10. If faculty assign building a survey for a course to students, faculty are to remind students to close the survey upon completion of collection of data. Additional guidelines are provided below. 
11. Student accounts are deleted within six months following the last enrolled term unless the student has an approved leave of absence. 
12. When a faculty or staff member separates from the university, their Qualtrics accounts will be closed within one year. Staff and Faculty should plan to migrate their materials accordingly. 

Supporting faculty and staff research and student learning is key to this process. These policies allow for us to maintain our partnership with Qualtrics and to support your research.

Updates to Qualtrics Usage at Bryant

As of November 17, surveys will be deactivated that are not currently collecting data and that do not meet the guidelines listed above. Further maintenance activities may affect your usage, so please review your usage, and forward any questions to Robert Jones, Terri Hasseler or Michelle Munoz  Information on deleting unused surveys is available on the Qualtrics Closing Surveys Guide. 

Many questions about Qualtrics and Qualtrics usage can be addressed through the IS help page. Please see IS Help Page on Qualtrics for more information.